Guide for IETF 108 Session Chairs

This guide provides information and a short set of actions to review before IETF 108 Online, even if you have participated remotely or chaired sessions at previous IETF meetings.

Key Info

In addition to taking the steps outlined in the Guide for IETF 108 Online Participants, chairs should take care to:

  1. Set up for Meetecho
  2. Test your setup
  3. Prepare for your session
  4. Join the session about 10 minutes early
  5. Participate in the session
  6. Get help if needed

1. Set up for Meetecho

Meetecho is being used for the IETF 108 meeting. It brings together video and audio conferencing, meeting material sharing, text chat, shared notepad capability, and mic queue management. It will also include an experimental tool to replicate hums, if the session chair wishes to use them.

Meetecho can be used directly in any desktop WebRTC-enabled web browser, including Chrome, Firefox, Edge, Safari, and Opera. There is no client to install. While many features are available on mobile browsers that support WebRTC, a mobile-friendly user interface is still in development, and a laptop or desktop is needed to share the screen. A headset is highly recommended for audio quality and good lighting is helpful for video quality.

2. Test your setup

Before joining a group session during IETF 108, you should test your setup. Two testing sessions are offered specifically for session chairs before the meeting begins:

Session chair prep session 1
15 July 2020, 1500 UTC
Coordinates TBC

Session chair prep session 2
16 July 2020, 0000 UTC
Coordinates TBC

Follow the steps in Section 5. in the Participant Guide to IETF 108 to prepare your set up.

3. Prepare for your session

The IETF 108 Online meeting agenda includes session agenda information, links to remote participation channels, presentation materials, and tools such as a session notepad, as usual. Some specific steps you can take before your session to help it run smoothly:

Identify a volunteer to be a jabber scribe: This person will serve the usual role of jabber scribe, though that might in practice be more limited during an all online meeting.

Identify the minute taker: As with in-person sessions, you will need to identify a minute-taker. The session notepad available via the IETF Datatracker agenda will be used for minutes, as usual.

Be sure all presentations and other materials for the session are uploaded to Datatracker and coordinate with presenters in advance about whose screen will be shared during the session.

The session chair checklist might also be helpful.

4. Join the session

Plan to join a session about 10 minutes before the scheduled start to ensure everything is set up correctly.

5. Chair the session

Bluesheets to collect meeting participation: will be automatically generated based on IETF Datatracker information so there is no need to do anything further after you’ve begun the session.

Further details about sharing content, managing participant audio and video, queue management and conducting hums will be provided during the testing sessions and added to this guide.

6. Getting help if needed

In addition to real-time assistance available during the advance testing sessions, there will be help available throughout the IETF 108 Online meeting via the usual [email protected] email.